Job Description

Donor Accounts Specialist Location Laramie, WY : The University of Wyoming invites diverse applicants to consider our employment opportunities. We are also especially interested in candidates who have experience working with diverse populations and/or diverse initiatives . JOB TITLE: Donor Account Specialist JOB PURPOSE: Complete all processes for receipting and documentation of all donor gifts to the UW Foundation, in excess of $50M average on an annual basis, maintaining data integrity of database. ESSENTIAL DUTIES AND RESPONSIBILITIES: Under general supervision, research, analyze, and classify gifts and pledges for entry into the Foundation database system to ensure accurate allocation, processing, and stewardship reporting of gifts. Using impeccable attention to detail, create, process, and maintain gift records according to Foundation accounting data management policies and procedures. Organize and sort gifts into appropriate batches for processing. Verify, research, and enter payments against pledges. Audit entry and allocations of gifts. Practice an in-depth understanding of gift database records to determine the best approach to enter, maintain, and correct gifts and pledges. Use varied, complex software and hardware tools with a high level of competence: ability to develop expertise in Advance, AlumniFinder, iModules, proficiency in the essentials of Excel, OnBase document imaging software, MS Office, Windows, Kofax, and other software; Bluefin encryption devices, copiers, printers, scanners, personal desktops, and other hardware. Utilize highly-developed communication skills, both written and verbal, to work with Foundation Financial Services and Development teams departments to identify the appropriate accounting designations for gifts. Interpret written documents, including pledge and planned gift commitments, to determine appropriate classification and allocation of gifts and pledges. Maintain strict confidentiality of constituent financial information and PII (personally identifiable information). Apply a working knowledge of regulations and standards regarding confidential data, including FERPA and PCI compliance. Proof batches and gift-related updates prepared by other Gift Processing team members to ensure accuracy. Proof and process automated gifts from multiple UW constituents such as Wyoming Public Media, Cowboy Joe Club, Cowboy Call and UW Alumni Association. Assure that appropriate documentation is created and obtained to support corrections and modifications to gifts and biographical data. Perform basic, routine, and advanced mathematical calculations in regards to gift processing. Process credit card transactions adhering to PCI compliance. SUPPLEMENTAL FUNCTIONS: Assist with revision of forms and office procedures. Perform miscellaneous job-related duties as assigned. Attend and participate in training and other professional development activity. Participate in performance-related goal setting and achievement to meet personal and organizational goals and objectives. COMPETENCIES: Ability to learn Attention to detail Collaboration Initiative Quality Orientation Work Prioritization & Management REMOTE WORK ELIGIBILITY: This position provides vital support to campus customers and requires the successful candidate be available to work on campus. MINIMUM QUALIFICATIONS: Education: Associate's degree Experience: 2 years progressively responsible work-related experience Required licensure, certification, registration or other requirements: Valid driver's license DESIRED QUALIFICATIONS: Professional experience using a keyboard, typing an average of (or higher) than 40 WPM with accuracy. Professional experience doing basic accounting. Experience with data entry. Professional experience using Microsoft programs, specifically Word, Excel, Teams and Outlook. Competent written communication skills. Competent verbal communication skills. Exceptional proofreading skills, specifically with numerical values. Ability to work with professionalism and no conflict as a member of a highly functioning team Proven ability to analyze complex situations and guide appropriate outcomes. High level of ability to stay on task in daily detail oriented responsibilities. Bachelor's Degree in Accounting or Finance 1 or more years in the accounting field REQUIRED MATERIALS: Complete the online application and upload the following for a complete application: cover letter, resume or C.V. and contact information for four work-related references. HIRING STATEMENT: UW is an Affirmative Action/Equal Opportunity Educator and Employer. We are committed to a multicultural environment and strongly encourage applications from women, minorities, veterans and persons with disabilities. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please call 307-766-2377 or email jobapps@uwyo.edu . ABOUT LARAMIE: The University of Wyoming is located in Laramie, a town of 30,000 in the heart of the Rocky Mountain West. The state of Wyoming continues to invest in its university, helping to make it a leader in academics, research and outreach. The university has state-of-the-art facilities in many areas and the community provides the advantages of a major university. Located in a high mountain valley near the Colorado border, Laramie offers both outstanding recreational opportunities and close proximity to Colorado's Front Range, a bustling group of metropolitan cities including Denver, Boulder, and Fort Collins. This beautiful mountain landscape offers outdoor enjoyment in all seasons, with over 300 days of sunshine annually. For more information about the region, please visit

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Full time, Remote work,

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